Statement of Student Responsibility

Students who attend Virginia Commonwealth University assume the responsibility of: 

• Full payment of tuition and fees generated from their registration
• Full payment of all charges for housing and dining services, and other applicable miscellaneous charges
• Keeping a current mailing address on file with Enrollment Services (Refunds and tax forms are not issued to students with inactive mailing addresses.) 
• Establishing an official VCU e-mail address and reading their e-mail on a regular basis, since e-mail will be used to notify students when their bills are available in the Billing and Payment Website

Effective August 2, 2010, paper bills are no longer mailed to enrolled students.

Failure to acknowledge and review the electronic bill (account statement) does not relieve responsibility for timely payments.  Other important notifications are also sent to the official VCU e-mail address.

The university reserves the right to revise or alter all tuition and fees, regulations pertaining to student tuition and fees, and tuition and fee collection procedures whenever such revisions or alterations are deemed necessary.

Past Due Accounts

Until all balances owed to the university have been paid, students with past due accounts will have a hold placed on their account and will:

1. not be allowed to register for future classes;
2. not be allowed to receive their diplomas;
3. not be issued official transcripts of grades or grade reports.

Past due accounts will be referred to the VCU Collection Unit. Pursuant to sec. 2.2-4805 et seq., of the Code of Virginia, and in accordance with the rules and regulations promulgated by the State Comptroller and Attorney General of the commonwealth of Virginia, VCU will charge interest, costs and fees on all past due accounts.

VCU Collection Unit Web site »

Under the provisions of this act, an individual's Virginia income tax refund will be subject to the university's claim for any unpaid balance of tuition and fees.

Payment Instructions

Payment is due by the start of the semester. Students whose payments are received after the payment deadline may be assessed a late fee. The date the payment is received will be used for assessing the late fee.

Online Payment Instructions For Students:

• Access eServices (under General Resources) through "myVCU" portal at https://my.vcu.edu/
• Select the "Student" option
• Select the "Student Accounts" option
• Select the "Make a Payment" option
• Select the "Payments" tab along the top of the payment site
• Select the "Pay" option under the Actions headine

Online Instructions For Students To Assign An Authorized User:

• Access eServices (under General Resources) through "myVCU" portal at https://my.vcu.edu
• Select the "Student" option
• Select the "Student Accounts" option
• Select the "Make a Payment" option
• Select the "Authorized Users" tab along the top of the Billing and Payment Website
• Select the "Add an Authorized User" option

           Students make an online payment or assign an authorized user

    Online Payment Instructions For Authorized Users:     

• The student must first assign an authorized user through the Billing and Payment Website (see instructions above)
• Once assigned, the authorized user accesses the site with his or her email address

          Authorized users make an online payment

To mail a payment, please complete the "remittance advice" on the bottom portion of the eBill (account statement), detach, and remit with payment to the address indicated on the remittance advice.

If you do not have the "remittance advice", please send your payment to:

VCU Cashier
P.O. Box  843031
1015 Floyd Avenue, 1st Floor                                                                                                                                                                                          Richmond, VA 23284-3031

Please include the student's name and student V number with the payment.

Certified mail or express mail payments
Certified mail or express mail payments must be sent to the above address; do not send these payments to the address indicated on the remittance advice.

Mailed payments should be in the form of check or money order. To avoid a late fee, payment must be credited to the student's account on or before the payment due date.

Tuition payment drop boxes are located on the Monroe Park Campus at Harris Hall, 1015 Floyd Ave., 1st Floor, Cashier's Office  and on the MCV Campus at the VMI Building, 1000 East Marshall St., Room 323.

Payment Methods

1. Check or Money Order
   Checks should be made payable to "Virginia Commonwealth University" or to "VCU" and include the student's name and student V number (indicated on the ebill/ account statement).  Checks are mailed to:  VCU Cashier, P.O. Box 843031, 1015 Floyd Avenue (1st Floor), Richmond, VA  23284-3031.  Check payments may also be remitted through the Billing and Payment Website.  Using a bill payer to process payments is not recommended because it does not allow for the remittance advice to be included with the payment.  This may lead to delays or errors in application of the payment.  All checks returned to the university for non-payment will be charged back to the student account and a $50 dishonored check fee will be assessed.
2. MasterCard, Discover and American Express
   Credit/debit card payments may be remitted through the Billing and Payment Website. Credit/debit card payments cannot be made via the telephone or by fax.  A nonrefundable convenience fee of 2.75% (minimum $3) is charged for all credit/debit card payments.  In accordance with credit card regulations, the university will refund any credit card balance that results on an account as the outcome of a credit card payment to the credit card company.  Any remaining credit balance will be refunded to the student.
   
   Effective August 2, 2010, a convenience fee of 2.75% (minimum $3) is charged for all credit/debit card payments. VISA is no longer accepted.
3. Cash
   Cash is taken only at the Cashier's Office located on the first floor of Harris Hall (1015 Floyd Avenue). Hours of operation are 9 a.m. until 3 p.m., Monday through Friday. Please do not mail cash.
4. Scholarship Checks
   Scholarship checks should be mailed to:
   
   VCU Student Accounting Department
   Attention: Scholarship and Third Party Account Representative 
   P.O. Box 843036
   Richmond, Va 23284-3036
   
   The checks should be made payable to "Virginia Commonwealth University" or to "VCU." Please include the student's name and the student V number on the scholarship check.
5. Third Party Payment Authorization
   The Student Accounting Department will bill a third party (an organization, business or agency) for any and all charges, if a valid authorization from the third party sponsor is received on or before the beginning of the semester. The authorization must provide the amount, method of payment and approximate date the payment will be sent to the university. The award must be unconditionally guaranteed to the university.  Students may deduct award amounts from the total due on the bill, providing the criteria are met. The student is financially responsible for the payment, should the third party default.
6. Electronic Payment
   Students may make wire transfers or ACH payments from their bank accounts directly to VCU's bank account.  The student's name and student V number must be included in the electronic transmission to ensure proper credit. 

Financial Aid and Third Party Cancellations/Adjustments

Students are reminded that they are ultimately responsible for any unpaid balance on their account as a result of the Office of Financial Aid or their third party sponsor canceling or reducing their award(s).

Financial Aid Restrictions

Effective July 1, 2008, federal policy allows students to use no more than $200 of the current academic year's federal financial aid proceeds to pay a previous academic year's balance.  All previous semester balances should be paid in full prior to the start of the new semester.  If a student owes a balance from a previous academic year, Student Accounting is required to refund overpayments of federal financial aid funds from the current academic year to the student. It is strongly recommended that the student use the proceeds from the refund to pay the previous academic year's balance. A hold will be placed preventing the student from registering for classes or receiving transcripts until the balance is paid in full.