Virginia Commonwealth University

Payments

Student Accounting
Mailing Address

The Student Accounting Department uses the student's permanent address on record with Enrollment Services for refunding and tax reporting purposes. The official VCU e-mail address is used for billing purposes and for sending important notifications. Paper bills are not mailed to enrolled students.

It is the student's responsibility to maintain a current address with Enrollment Services, to acknowledge university e-mails, and to review his/her electronic bill online.

Failure to do so does not relieve responsibility for timely payment.

Statement of Student Responsibility

Students who attend Virginia Commonwealth University assume the responsibility of:

  • Full payment of tuition and fees generated from their registration
  • Full payment of all charges for housing and dining services, and other applicable miscellaneous charges
  • Keeping a current address on file with Enrollment Services (Refunds and tax forms are not issued to students with inactive mailing addresses.)
  • Establishing an official VCU e-mail address and reading their e-mail on a regular basis, since e-mail will be used to notify students when their bills are available in the Billing and Payment Website

Failure to acknowledge and review the electronic bill (account statement) does not relieve responsibility for timely payments. Other important notifications are also sent to the official VCU e-mail address.

The university reserves the right to revise or alter all tuition and fees, regulations pertaining to student tuition and fees, and tuition and fee collection procedures whenever such revisions or alterations are deemed necessary.

Past Due Accounts

Until all balances owed to the university have been paid, students with past due accounts will have a hold placed on their account and will:

  1. not be allowed to register for future classes;
  2. not be allowed to receive their diplomas;
  3. not be issued official transcripts of grades or grade reports.

Past due accounts will be referred to the VCU Collection Unit. Pursuant to sec. 2.2-4805 et seq., of the Code of Virginia, and in accordance with the rules and regulations promulgated by the State Comptroller and Attorney General of the commonwealth of Virginia, VCU will charge interest, costs and fees on all past due accounts.

VCU Collection Unit Web site »

Set-off Debt Collection Act

Under the provisions of this act, an individual's Virginia income tax refund will be subject to the university's claim for any unpaid balance of tuition and fees.

Payment Instructions

Payment is due by the start of the semester. Students whose payments are received after the payment deadline may be assessed a late fee. The date the payment is received will be used for assessing the late fee.

VCU Student Accounting Department
Enrolled Billing and Payment Due Dates*
2013/2014
Billing Date Payment Due Date Semester
May 6, 2013 May 24, 2013 Summer 2013
May 29, 2013 June 21, 2013 Summer 2013
July 1, 2013 July 23, 2013 Summer 2013
July 30, 2013 August 21, 2013 Fall 2013
September 9, 2013 September 25, 2013 (last date to enroll on Fall 2013 Installment Payment Plan) Fall 2013
September 30, 2013 October 22, 2013 Fall 2013
October 25, 2013 November 15, 2013 Fall 2013
November 20, 2013 December 11, 2013 Fall 2013
December 17, 2013 January 10, 2014 Spring 2014
January 29, 2014 February 14, 2014 (last date to enroll on Spring 2014 Installment Payment Plan) Spring 2014
February 19, 2014 March 12, 2014 Spring 2014
March 17, 2014 April 7, 2014 Spring 2014
April 10, 2014 May 1, 2014 Spring 2014
May 5, 2014 May 23, 2014 Summer 2014
*May be subject to change

Online Payment Instructions For Students:

  • Access eServices (under General Resources) through "myVCU" portal at https://my.vcu.edu/
  • Select the "Student" option
  • Select the "Student Accounts" option
  • Select the "Make a Payment" option
  • Select the "Payments" tab along the top of the payment site
  • Select the "Pay" option under the Actions headine


Online Instructions For Students To Assign An Authorized User:

  • Access eServices (under General Resources) through "myVCU" portal at https://my.vcu.edu
  • Select the "Student" option
  • Select the "Student Accounts" option
  • Select the "Make a Payment" option
  • Select the "Authorized Users" tab along the top of the Billing and Payment Website
  • Select the "Add an Authorized User" option

Students make an online payment or assign an authorized user

Online Payment Instructions For Authorized Users:

  • The student must first assign an authorized user through the Billing and Payment Website (see instructions above)
  • Once assigned, the authorized user accesses the site with his or her email address

Authorized users make an online payment

To mail a payment, please complete the "remittance advice" on the bottom portion of the eBill (account statement), detach, and remit with payment to the address indicated on the remittance advice.

If you do not have the "remittance advice", please send your payment to:

VCU Cashier
P.O. Box 843031
1015 Floyd Avenue, 1st Floor Richmond, VA 23284-3031

Please include the student's name and student V number with the payment.

Certified mail or express mail payments
Certified mail or express mail payments must be sent to the above address; do not send these payments to the address indicated on the remittance advice.

Mailed payments should be in the form of check or money order. To avoid a late fee, payment must be credited to the student's account on or before the payment due date.

Tuition payment drop boxes are located on the Monroe Park Campus at Harris Hall, 1015 Floyd Ave., 1st Floor, Cashier's Office and on the MCV Campus at the VMI Building, 1000 East Marshall St., Room 323.

Payment Methods

1. Check or Money Order

Checks should be made payable to "Virginia Commonwealth University" or to "VCU" and include the student's name and student V number (indicated on the ebill/ account statement). Checks should be mailed with the remittance advice which is available on the bottom of the online account statement (invoice) in the Billing and Payment Website. Checks without the remittance advice should be mailed to: VCU Cashier, P.O. Box 843031, 1015 Floyd Avenue (1st Floor), Richmond, VA 23284-3031. Checks from non-personal bank accounts will be processed as third party/miscellaneous scholarship payments.

Web check payments may also be remitted through the Billing and Payment Website. Web check payments require a bank routing number and account number. These payments should only be made from a personal checking or savings account. Corporate checks (such as credit card convenience checks, traveler's checks, or home equity line checks) should not be remitted online. These payments should be remitted to the Cashier's Office. If remitting a web check payment from a savings account, please confirm with your bank that these transactions are permittted.

Using a bill payer to process payments is not recommended because it does not allow for the remittance advice to be included with the payment. This may lead to delays or errors in the application of the payment.

All checks returned to the university for non-payment will be charged back to the student account and a $50 dishonored check fee will be assessed. A student who pays a past-due balance with a dishonored check may be subject to having his or her current and/or future registration cancelled. Repeat dishonored checks may result in the requirement of subsequent payments by certified funds (cash, cashier's check, money order, or credit card). Subsequent payments by web or personal check will require verification that the check has cleared the issuing bank or a waiting period of 21 days in order for financial and/or certified funds holds to be released.

2. VISA, MasterCard, Discover, and American Express

Credit/debit card payments may be remitted through the Billing and Payment Website. Credit/debit card payments cannot be made via the telephone or by fax. A nonrefundable convenience fee of 2.75% (minimum $3) is charged for all credit/debit card payments. In accordance with credit card regulations, the university will refund any credit card balance that results on an account as the outcome of a credit card payment to the credit card company. Any remaining credit balance will be refunded to the student. A charge of $50 will be levied for all dishonored/charged-back credit or debit card payments. A student who pays a past-due balance with a dishonored credit or debit card payment may be subject to having his or her current and/or future registration cancelled.

3. Cash

Cash is taken only at the Cashier's Office located on the first floor of Harris Hall (1015 Floyd Avenue). Hours of operation are 9 a.m. until 3 p.m., Monday through Friday. Please do not mail cash.

4. Scholarship Checks

Scholarship checks should be mailed to:

VCU Student Accounting Department
Attention: Scholarship and Third Party Account Representative
P.O. Box 843036
Richmond, VA 23284-3036

The checks should be made payable to "Virginia Commonwealth University" or to "VCU." Please include the student's name and the student V number on the scholarship check. Check payments from non-personal bank accounts will be processed as third party/miscellaneous scholarship payments.

5. Third Party Payment Authorization

The Student Accounting Department will bill a third party (an organization, business or agency) for any and all charges, if a valid authorization from the third party sponsor is received on or before the beginning of the semester. The authorization must provide the amount, method of payment and approximate date the payment will be sent to the university. The award must be unconditionally guaranteed to the university. The authorization should be sent to the address above or scanned and emailed to SATPBILLING@vcu.edu. Students may deduct award amounts from the total due on the bill, providing the criteria are met. The student is financially responsible for the payment, should the third party default.

6. Electronic Payment

Students may make domestic wire transfers or ACH payments from their bank accounts directly to VCU's bank account.  International wires should be processed with peerTransfer at www.peertransfer.com.  The student's name and student V number must be included in the electronic transmission to ensure proper credit. Funds which are transferred electronically (bank wires) for students should not exceed the total semester charges on the student account. Overpayments exceeding $5,000 per semester as a result of an electronic transfer of funds payment on the student account will not be refunded to the student and will be returned to the originator of the payment. If the student needs funding for other expenses that are not included on the student account, payments should be made directly to the student. Please be aware that exchange rates and wire fees may change without notice and Virginia Commonwealth University is not liable for any fluctuations in those rates when returning overpaid funds.  Students should contact VCU Treasury Reporting at tresreport@vcu.edu after making an electronic payment to ensure proper posting of the payment.

Financial Aid and Third Party Cancellations/Adjustments

Students are reminded that they are ultimately responsible for any unpaid balance on their account as a result of the Office of Financial Aid or their third party sponsor canceling or reducing their award(s).

Financial Aid Restrictions

Effective July 1, 2008, federal policy allows students to use no more than $200 of the current academic year's federal financial aid proceeds to pay a previous academic year's balance. All previous semester balances should be paid in full prior to the start of the new semester. If a student owes a balance from a previous academic year, Student Accounting is required to refund overpayments of federal financial aid funds from the current academic year to the student. It is strongly recommended that the student use the proceeds from the refund to pay the previous academic year's balance. A hold will be placed preventing the student from registering for classes or receiving transcripts until the balance is paid in full.